Capital District Tenpin Bowling Association
Directors Meeting September 30th, 2001
Meeting Minutes
Attendance: Graham
Ginsberg
Pierre Gratton
Maurice Viau
Bill Munn
Rheal Proulx
Gilles Valiquette
Jim Edwards
Dan Proulx
Cameron Lyon
Absent with
reason: Dave Wiskowski
As Aaron Guertin
did not show up for the last two meetings, it was unanimously decided to reject
him as a director.
August minutes
reviewed and some changes suggested and agreed.
Executive
Reports
Presidents
Report
Graham has had
discussions with the McArthur management and found them open to suggestions for
improvement. The owner, Howard Grundman, also seems to have this attitude.
Notice boards
nothing done as yet.
The previous lane
inspection at McArthur failed. Management there says they are ready anytime for
another inspection.
There was no
discussion with them on scores.
Speedy Auto Glass
cards no further cards received as yet.
Vice-
Presidents Report
Nothing to report
Secretaries
Report
Reviewed league
updates Hull has 2 leagues, Aylmer has 2 leagues
Bowlers are
starting to receive their ABC cards. There is a problem with the French
spelling on cards ABC cannot recognize the accents on the letters. Therefore,
cards are coming in spelled wrong.
Cornwall update
lane inspection was completed satisfactorily
One WIBC league
has joined there and two more leagues appear to be interested. There is also a
mixed league there.
The money that was
owning to Travelnet has been withdrawn as it appears they made a mistake.
Cards purchased at
provincial tournaments it appears that one bowler who purchased his card at
the provincial tournament and then again at the start of his league, has paid
twice. He will get a card from his Windsor league and they will apply his extra
money paid to ABC for this year.
We need to tell
members that if they go to tournaments, to remember to take their cards with
them. If they forget, do not buy additional cards there.
Moe passed out
association handbooks to all directors.
Graham suggested
adding to future agendas one item from the handbooks to discuss once a month.
It was discovered
that most of the new directors have not been receiving the ABC magazines. Moe
will contact ABC.
The Mailbox we
are unsure where to put it. The manager at McArthur, Gerry Brown, now wants it
also. However, he does not want it attached to the walls. Moe to look into one
with its own stand. Once found, he will purchase it and find a place for it.
Motion put forward for Moe to do this all agreed.
Moe has received
the constitution from the Therese Renaud Memorial League to review. Gilles
offered to review this constitution and return it to the league. He will give
us a summary next month.
Treasurers
Report
Moe passed out the
daily journal for the year 2001-2002 and it was reviewed by all directors.
No banks offer no
fees, so we will stay with what we have.
Audit Committee
the only discrepancy was the 40th Anniversary lifetime members, Wally
Pullen & Bert Wiskowski, paid only $9.00 instead of $12.00.
Due to currency
conversion, we are receiving less money $1.00 per bowler on average could
result in $700 less revenue. We may need to increase fees at next AGM.
CTF renewal is
$250 before paying; Moe needs to check with the Budget Committee.
More awards will
be needed as there were eight games of 300 last year Budget Committee
decision.
Committee
Reports
Finance &
Budget Committee
Copy of the
proposed budget was passed out and reviewed.
Gilles suggested
that we do not pay for Tournament Trophies, all agreed and it was removed from
the budget.
Dan suggested that
the Tournament Committee look into sponsorship for the tournaments to help with
the costs all agreed.
A motion was presented
to amend the budget to eliminate the Tournament Trophy Expense of $500 and add
it to Fundraising all agreed.
Dan will be the
coordinator of fundraising.
Moe to redo
budget.
Tournament & Events Committee
The annual
tournament will be held at McArthur on the weekends of November 10th/11th
and 17th/18th.
The committee to
meet this week to get things started. Will provide an update at the next
meeting.
The Banquet will
be on December 1st at the RA Centre. We need 100 people. Dorothy
Boyles is the WIBC coordinator.
PR Committee
The Newsletter
will be ready next week. Jim will put advertising space available to help pay
for the newsletter. He is looking to produce 4 per year in October, December,
February and April.
Lane Inspection
Committee
Our committee has
yet to meet with the WIBC committee.
Awards
One 300 game so
far.
YABA
Cornwall has
dropped out of the local YABA association. Only McArthur and Aylmer left.
CTF
Bill for $250
received. Motion to pay approved by board.
Graham will contact
CTF to try and resolve service problems.
Provincial
Tournament
The Jamboree is
this weekend. Graham was not impressed with its content and how it was run.
Provincial
Tournament entry forms will be available in the spring. It will be held in Brampton.
Old Business
The Womens 40th
Anniversary nothing planned until the budget is approved very little money
available now.
Graham suggested a
commemorative plaque all agreed. Jim & Moe to look into purchasing a
plaque.
Name Tags Bill
gave samples to board to review approved. Moe to laminate. Graham will obtain
pins for the back of them and give to Moe to attach.
Name Tags to be
distributed to the directors ASAP.
Insurance Policy
Bill has left numerous messages to agency in the USA to confirm price and taxes
before paying the policy. Once received will have Moe write a cheque and send
in form.
New Business
Association League
Reps. Gilles has received positive comments from the Wednesday night leagues.
They are surprised to see someone there from the association. The League Reps
seem to be working.
Missing directors
Graham will look for two more. He is open for suggestions from other
directors.
Moe has suggested
a league Presidents meeting to discuss common issues and complaints. Moe and
Graham will organize a date and venue.
Motion to adjourn
by Gilles, Jim seconded, all approved.
Meeting adjourned.